Executive Assistant

Michael Maltzan Architecture Michael Maltzan Architecture Employer:
Los Angeles, CA, USLocation:
Fri, Apr 12 '19Posted on:

MMA is seeking an Executive Assistant who will assist a Managing Principal with administrative duties. The ideal candidate must be a team player with strong skills in multi-tasking.  We are looking for a personable, capable, reliable, and conscientious individual to become a valuable asset to the firm.  Must have good computer skills in Microsoft Word, and Access. Strong familiarity with Excel is essential.

In addition to acting as an Executive Assistant, duties include but are not limited to:

  • Initiate and coordinate the preparation of all agreements (add services, contracts, LOI, and proposals)
  • Maintain open lines of communication with Project Managers and/or Project Architects to develop agreements (forecast hours to develop fee, Scope of Services, Project Description, Client information)
  • Solicit proposals from consultants
  • Finalize and follow through on agreement deliveries
  • Audit employee hour reports and track against projected project hours
  • Manage timesheet program and follow up with staff to ensure on time completion

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