Site Representative - Capital Projects

SUNY College at Old Westbury SUNY College at Old Westbury Employer:
Old Westbury, NY, USLocation:
Wed, Oct 17 '18Posted on:

It is the responsibility of the Site Representative to oversee, coordinate and facilitate State University Construction Fund (SUCF) and Campus administered projects with direct responsibilities to Campus pertaining to the construction of the project while reporting on progress and issues to the Assistant Vice President for Capital Planning and coordinating with campus constituents for facility integration. 

Duties include:

  • delivery of specific assigned Capital Plan projects;
  • attend all project meetings;
  • conduct daily on-site observations, maintain and publish a log of site activity and progress as a basis of determining if project is proceeding in accordance with the contract documents;
  • manage consultants and contractors in delivery of projects;
  • coordinate the activities of testing agencies and related inspections;
  • prepare and submit weekly reports to Capital Planning Office and SUCF, verify equipment and systems start-ups are conducted and record such activities;
  • notify Facilities of scheduled shut down or other events;
  • transmit to the contractor the campus and consultant's interpretation of contract documents;
  • evaluate any contractor suggestions for modifications to planned work or specifications and report them with recommendations to the consultant and the Capital Planning Office;
  • maintain the job files and drawing library in paper and on line, log and maintain shop drawings and other submissions and addenda;
  • review and determine the quantities or percentages of satisfactory work completed and materials stored, and report such to the consultant for the purposes of verifying the contractors pay requests and schedule;
  • assist the consultant and campus in project completion and in preparation of punch list, turnover of equipment, close out package and for requirements of contractor and site for certificate of occupancy;
  • coordinate with Capital Planning, Facilities, Information Technology Services and Audio Visual campus divisions for integration with contractor and site work as needed;
  • ensure public safety around project sites, assure projects do not interrupt normal daily operations of the campus, all while monitoring productivity of contractors and accountability for scheduled completion dates;
  • monitor and report on project progress and issues to the Assistant Vice President for Capital Planning.

Required Qualifications: 

  • Bachelor's degree in a relevant field (i.e., Engineering, Architecture, Project/Construction Management).
  • Minimum of five (5) years of full-time equivalent work experience.
  • Complete understanding and knowledge of safety, best management practices, and phases of construction work.
  • Proficient in Microsoft Word and Excel.

Preferred Qualifications: 

  • Self-motivated and self-sufficient with an ability to multitask in order to complete the above-mentioned responsibilities.
  • Knowledge/experience using AutoCAD.
  • Proactive, with a sharp focus on attention to detail.
  • Ability to meet schedules and deliverable deadlines (time management).
  • Ability to accept constructive criticism and the ability to quickly incorporate client/supervisor feedback.
  • Ability to manage multiple personalities and communicate your client's expectations regarding all aspects of the construction project (safety, quality, schedule, budget, etc.).
  • Eager to learn and able to consistently expand your knowledge base.

Application Instructions:

Please submit the following online at

  1. cover letter
  2. resume
  3. contact information (name, email address and telephone number) for three (3) references

Only applications submitted online will be considered.


VISA sponsorship is not available for this position.

We encourage protected veterans, individuals with disabilities, women and minorities to apply.

Additional Information:

The successful candidate must be authorized to work in the United States.

The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Position Type:  Professional

Official Budget Title:  Project Director

Campus Title:  Site Representative - Capital Projects

Department:  Capital Planning

FTE:  Full-time

Negotiating Unit:  UUP

Salary Grade:  SL-4

FLSA Status:  Exempt

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