Administrative Assistant - Architecture Firm

Ennead Architects Ennead Architects Employer:
New York, NY, USLocation:
Mon, Sep 10 '18Posted on:

Prestigious Architectural Firm located downtown seeks an Administrative Assistant to support four partners. 


  • 2-5 years of experience required
  • C-Suite level experience required
  • Bachelor’s Degree required
  • Proficient in basic administrative functions, and skilled in the use of office equipment and computer
  • Software including Microsoft Word, Excel, InDesign and Outlook
  • Ability to manage and prioritize tasks/projects with little supervision
  • Ability to work with others; clients, colleagues, and management
  • Excellent written and verbal communication skills
  • Strong abilities in scheduling
  • Flexible and detail-oriented
  • Creative background preferred
  • Dedicated and hard-working
  • Must be able to work in a professional team environment

Primary Responsibilities:

  • Screen incoming phone calls
  • Schedule meetings, reserve conference rooms
  • Coordinate calendars
  • Coordinate travel - domestic and International
  • Renew passports
  • Prepare expense reports
  • Prepare FedEx and UPS packages
  • Assist teams with presentations, shipments or any other service required
  • Work as a team with other assistants and provide front-desk coverage when needed
  • Hours are 9:00 am – 6:00 pm


Qualified candidates should submit a cover letter and resume along with salary requirements to

Please attach the completed Applicant ID, Veteran Self-ID, and Disability Self-ID Forms which can be found under “downloads” on the page along with your materials.

In addition, please indicate in your cover letter whether or not you are legally authorized to work in the US, or if you will now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status).

The firm is an equal opportunity employer and complies with applicable local, state and federal fair employment practices laws. The firm gives equal opportunity and consideration to employees and applicants without regard to race, color, religion, national origin, citizenship status, creed, age, disability which is unrelated to the individual’s ability to perform the duties of a particular job or position, sex, marital status, sexual orientation, gender identity, veteran status, or any other characteristic protected under applicable local, state or federal laws.

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