Project Coordinator

HFS Concepts 4 HFS Concepts 4 Employer:
Long Beach, CA, USLocation:
Mon, Jun 25 '18Posted on:

The Applicant MUST have at least 3 to 5 years experience as a Project Coordinator or other similar role within the hospitality industry including the capability of developing fully detailed contract documents from any level of phase deliverables with minimum supervision. AutoCAD experience required.


Coordinate and participate in the development, distribution and maintenance of the contract documentation to ensure conformance with internal and external deliverables guidelines, schedules, and project scope. Position serves as coordinator during all project phases working in conjunction with the allocated design staff both internal and external, consultants, owner, contractor, and agencies to ensure proper documentation.


The Project Coordinator reports to the SVP of Architecture and Director of Projects. Various levels of the Design and Architecture team can take direction from the Creative Director and the Director of Design Operations on project related issues.


  • Interpret concept, schematic, or design development phase exhibits including renderings, images or rough sketches and produce phase appropriate drawing and related deliverables.
  • Review design intent to acquire understanding of design direction with both designer and project manager.
  • Coordinate technical efforts of design and production team, consultants, owner, contractor, and agencies in finalizing and documenting the project.
  • Maintain journal and records of submittals, samples, shop drawings, etc. and ensure that the aforementioned are reviewed, approved and communicated by the appropriate team members in a timely manner.
  • Ensure that proper team members provide answers, drawings, clarifications in a timely manner during all project phases.
  • Ensure graphic quality and consistency of contract documentation in regards to office CAD standards.
  • Review staff/hour schedule allocations for weekly status reports for Production Team (Project Coordinator and CAD Specialist) with the Project Leadership Team (Senior Interior Designer, Interior Designer and Project Manager - Design) as applicable.
  • Maintain contact with and among the contractors, quality/quantity surveyor, architects, engineers and all other involved parties for technical coordination.
  • Review proposed design drawings for constructability and that they are documented accordingly.
  • Review contract documentation details for constructability.
  • Review documentation (drawings, specifications, finish/fixture/door schedules) for conformance to all applicable building, health, energy, electrical, mechanical and plumbing codes, accessibility guidelines and laws, fire and life safety regulations and notify applicable senior team remembers regarding deficiencies and irregularities.
  • Maintain knowledge of contractual scope of work and monitor same during contract documentation and field observation phases and inform project manager of any deviations.
  • Identify any request or potential scope deviations and notify project manager and/or principle so that appropriate responses may be generated.



  • Must possess the ability to move from concept to finished documentation independently.
  • Must be proficient on AutoCAD, Adobe Acrobat, and FTP or similar internet related file transfer applications.
  • General knowledge of regional standards/requirements and codes for both production and building as they pertain to all phases of work.
  • Knowledge of commonly used concepts, practices, and procedures within the hospitality industry.
  • Knowledge of property, brand, or owner standards as they apply to the scope of the project.
  • Must have strong organizational skills and be able to handle multiple projects simultaneously and meet deadlines consistently within the HFS resource allocation and staffing projection protocol and working environment.
  • Ability to perform efficiently in a fast-paced, deadline-oriented environment.
  • Ability to work independently with little supervision and take initiative.
  • Professional, ethical and committed to excellence in communications.
  • Ability to collaborate and work effectively with other co-workers and/or departments within the organization.
  • Ability to travel up to 10%.
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