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Office Manager/Assistant

PJC Architecture PJC Architecture Employer:
New York, NY, USLocation:
Thu, May 3 '18Posted on:
Full-timeType:

Office Manager/ Assistant to Principal Architect

PJC Architecture is a boutique architectural design firm located in New York City. The firm focuses on residential and commercial projects in New York City, New York State, New Jersey, and Long Island.  www.pjcarchitecture.com

We are searching for the right candidate to join our hardworking and dedicated team. The ideal candidate must be proactive, diplomatic, detail-oriented, and able to problem-solve with skill and comfort. The candidate must be professional, highly organized, and work with minimal supervision. 

Position can be full or part time.

Key Responsibilities:

•       Manage day-to-day operations of a small studio office.

•       Manage Principal’s correspondence and calendar.

•       Coordinate bank transfers and bi-weekly payroll.

•       Ensure all bills and invoices are paid.

•       Be a point of contact for general inquiries.

•       Manage client and vendor communications.

•       Organize and order office supplies.

•       Assist in organization/archival systems.

•       Supervise employee project time tracking & scheduling.

•       Schedule messengers and office shipping.

•       Liaise with off-site IT team to support office.

•       Research marketing and appropriate press placements.

Qualifications:

•       Bachelor’s degree preferred.

•       Proficient in Microsoft Office, Excel, and Outlook.

•       Able to communicate quickly and effectively.

•       Strong organizational skills and attention to detail.

•       Previous office managerial experience a plus.

•       Basic QuickBooks and bookkeeping are required.

•       Experience in Adobe Creative Suite, InDesign, Photoshop, and Illustrator a plus.

•       Knowledge of time tracking software T-Sheets a plus.

Hours can be flexible. Salary commensurate with experience. 


 

Please send your cover letter and resume to ab@pjcarchitecture.com with subject line titled: Office Manager/Assistant Application. 


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