Archinect

Office Manager

Brand Bureau Brand Bureau Employer:
New York, NY, USLocation:
Wed, Mar 21 '18Posted on:

RESPONSIBILITIES

This position acts as a Brand Bureau team member under the direction of the Director of Operations, Managing Directors & Principals. This position is to provide administrative, clerical, facility and secretarial support to the office. Core responsibilities include, but are not limited to: 

FACILITIES

  • Manage the day‐to‐day operations and support of 50+ staff
  • Maintaining an orderly and presentable office
  • Manage routine maintenance & repairs of basic office infrastructure and periodically assist/orchestrate office improvements to be executed by outside vendors including sourcing, contracting and scheduling work
  • Negotiate with, contract and manage vendors & service providers to handle office equipment service calls, etc. 

PROJECT ASSISTANCE: 

  • Prepare & coordinate deliveries for project teams
  • Assist designers in the organization of project files and physical and digital archiving
  • Assisting professional staff with construction administration paperwork

ADMIN:

  • Inventory & stocking of office and kitchen supplies
  • New employee orientation /transition of workstation, machines, etc.
  • Training employees on general, nonprofessional office systems and protocols
  • Assist principals with calendar management and travel bookings (light personal errands as needed)
  • Coordinating office events and other in‐house activities, as well as company outings
  • Coordination of travel arrangements and visa/passport renewals for staff (knowledge of passport/visa requirements a plus)
  • Coordinate office schedule and client meetings
  • Reconcile monthly expenses
  • Keeping the library and materials library organized
  • Screening and routing phone calls and faxes
  • Storage archiving & retrieval
  • Sorting & distribution of office mail, handling international shipments
  • Maintaining & distributing office‐wide calendar
  • Lunch orders and conference room set up for client & in‐house meetings
  • Running office errands as needed
  • Assist staff with administrative duties as requested
  • Assist with light HR Duties (posting jobs, coordinating / scheduling yearly reviews)
  • Willing to walk to various offices/restaurants as needed for errands
  • Corporate credit card entry and reconciliation for office and partner credit cards
  • Additional tasks as necessary

REQUIREMENTS

  • BA/BS required.
  • Must have a current, valid driver’s license.
  • Some heavy lifting required (40lbs)
  • Experience in architecture/hospitality design field a plus.

Please reply with resume and salary requirements. Absolutely no phone calls.

 

Please submit resumes to officemanager@avroko.com


Back to Job List...

  • ×Search in: