Executive Assistant / Studio Coordinator

Rafael de Cárdenas / Architecture at Large Rafael de Cárdenas / Architecture at Large Employer:
New York, NY, USLocation:
Fri, Mar 9 '18Posted on:


Rafael de Cárdenas / Architecture at Large (RDC/AAL) is a multi-disciplinary practice founded by Rafael de Cárdenas in 2006. Based in New York City and working globally, we provide services within architecture and interiors, art advisory, furniture design and brand development on commercial and residential projects.

The studio environment is casual but serious, dynamic and young, and actively promotes a dialogue of awareness of history and contemporaneity, in popular culture and the world of fine art (and everything in between).

We are currently seeking an Executive Assistant / Studio Coordinator with prior relevant experience.


  • Highly intelligent, self-motivated, organized, collaborative, effervescent and curious
  • At least 3 years prior work experience in an architecture firm, design firm, gallery or creative agency
  •  Strong interest, background and/or education in architecture, design, art and/or business
  •  Experience with basic financial/accounting management
  •  Interest in and ability to be the hub of the studio culture
  • Sophisticated phone manner
  • Excellent communication skills (both written and verbal)
  • Uncompromising attention to detail
  • Proven ability to follow through and focus under pressure
  • Exceptional ability to carry out detailed tasks with accuracy and precision   
  • Strong research skills and ability to present information in a clear and usable manner
  • Deft management of multiple responsibilities simultaneously
  • A willingness to learn and take direction from others
  • Bachelor's degree 
  • Microsoft Office, Adobe Creative Suite


  • Executive/personal assistance to the Principal
  • Email maintenance for the Principal
  • Daily scheduling maintenance for the Principal and senior members of the studio
  • Booking and scheduling international travel arrangements studio-wide in coordination with travel agent
  • General studio maintenance, cleanliness and upkeep
  • First point of contact for all visitors and callers  
  • Ordering office and studio supplies
  • Shipping and receiving
  • Attending to clients and vendors
  • Liaising with outside vendors to manage IT systems
  • Coordination with PR firm to organize and respond to press requests
  • Management of office expenses, client reimbursable expenses
  • Support for client invoicing and accounting with Managing Director and Bookkeeper
  • Maintaining databases, including art collection databases
  • Researching and planning studio outings and events
  • Diverse tasks and responsibility in a busy, fast-paced office
  • Ensuring smooth operations and fostering a supportive studio culture
  • Reports to and supports the Managing Director

This position provides an exciting opportunity to become an integral member of the studio and help to craft and maintain studio culture. The Executive Assistant / Studio Coordinator will gain invaluable skills and tools in running and managing a creative studio.

All applicants must be currently located in NYC and authorized to work in the United States. RDC/AAL is an Equal Opportunity Employer. Salary will be dependent upon experience and references will be requested. Offered benefits and vacation are competitive.


Interested candidates who meet the above qualifications should email a resume with “Executive Assistant / Studio Coordinator” in the subject line to Email only please. Only potential candidates will be contacted for interviews.

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