Office & Financial Coordinator needed for high-end design studio

Neal Beckstedt Studio Neal Beckstedt Studio Employer:
New York, NY, USLocation:
Fri, Mar 9 '18Posted on:

Office Manager/Executive Assistant duties:

  • Leading all office related tasks – from answering the door/phone, managing supplies, office standards & procedures, setting up & training new employees, etc 
  • Coordinating with outside IT consultant on tech items  
  • Managing HR - setting yearly calendar, overseeing time off for staff, etc 
  • Managing calendar and appointments for Principal 
  • Fielding calls for new business and assisting Principal on client proposals 
  • Assisting Principal on marketing efforts

Bookkeeping tasks:

  • Processing and overseeing all furniture quotes, proposals, invoices and payments through Studio IT
  • Generating and overseeing monthly billing and invoicing through Studio IT
  • Reconciling bank statements and credit cards 
  • Reconciling furniture & decorative purchases for clients 
  • Overseeing payroll, health insurance & employee benefits 
  • Overseeing employee time sheets 
  • Coordinating with accountant on sales taxes, year end, etc 
  • Overseeing business insurances and policies with outside consultant -  Creating monthly reports and projections

The ideal applicant needs to possess the following skills:

  • Past experience in a high-end residential office with all experience of the FF&E purchasing process 
  • Proficiency with Microsoft Office Suite 
  • MUST have experience and full knowledge of Studio IT software for creating proposals and bookkeeping 
  • Applicants should be able to work independently and self-starter  
  • Thrive on multi-tasking and problem-solving

If you feel you meet the above qualifications and would like to be considered for the position, please email your cover letter and resume to:

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