Architectural Bookkeeper/Office Manager

Urban Pioneering Architecture Urban Pioneering Architecture Employer:
New York, NY, USLocation:
Sun, Mar 4 '18Posted on:

Urban Pioneering Architecture, DPC is a boutique architecture and interior design firm located in Midtown Manhattan that specializes in customized residential and small commercial projects for a diverse clientele.

We are looking for a talented and self motivated individual to perform several office management and bookkeeping tasks in tandem with our current accountant, as well as perform tasks specific to architectural practice in NYC.

This position shall start at one to two days per week, but may grow to more depending upon candidate's ability to take on additional responsibility as position grows.

Position is PART TIME ONLY. Candidates MUST INCLUDE HOURLY RATE or the application WILL NOT BE REVIEWED.

Accounting and office management tasks may include:

  • Invoicing
  • Proposal writing
  • Tracking employee paid time off
  • Working with CPA to review Finances, Produce Cash Flow Projection
  • Filing and maintaining organization of office
  • Supporting business owner and principal designer
  • Answering the phone and greeting clients
  • Managing Calendars

Project assistance tasks may include (experience with the following a plus, but not required):

  • Coordinating and updating project schedules using MS Project
  • Completion of NYC Department of Building (DOB) forms
  • Online interactions with DOB (emails, uploading documents, etc)
  • Management of materials/samples library


  • Mastery of Microsoft Office Programs including Outlook & Excel, and a working knowledge of MS Project.
  • Excellent organizational, writing and verbal skills.
  • Capable of communicating directly with clients, contractors and vendors
  • Able to work with a team in a small collaborative office environment

Qualified candidates please send your cover letter with your resume and desired hourly compensation in PDF format. Applications without compensation request may not be accepted.

No phone calls please.

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