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New Business / Marketing Coordinator

Gabellini Sheppard Associates Gabellini Sheppard Associates Employer:
New York, NY, USLocation:
Tue, Feb 6 '18Posted on:

Gabellini Sheppard Associates, an internationally renowned and award-winning architecture and interior design firm, seeks a resourceful, energetic, and highly organized individual to lead our marketing team. Our marketing department provides a variety of functions including: new business development (including RFPs, client presentations), marketing, public relations, internal and external communications, awards submittals, social media, and database /website administration.

The successful candidate is a multi-tasking, self-starter with the ability to work productively in a team setting as well as independently, and is comfortable in a fast-paced, deadline-driven environment. This candidate will have excellent organizational skills, attention to detail, writing and compositional skills, and an eye for graphic design and layout, and will work with the marketing team who will assist in Adobe Creative Suite (especially InDesign and Photoshop). The ideal candidate possesses a high degree of professionalism and strong inter-personal skills. Graphic Design a plus.

New Business / Marketing Coordinator responsibilities include but are not limited to:

Marketing Tasks

  • Manage all marketing initiatives for the firm of 30 employees, reporting directly to the firm’s Partners
  • Maintain and develop relationships with key potential clients and industry representatives through specified markets
  • Outreach including 3rd party networking to leverage existing relationships which may assist positioning firm for end-client target contacts
  • Maintain and distribute promotional brochures and presentations to targeted potential clients
  • Oversee web site content, layout, and updates; ensure projects, information, and news sections are current
  • Liaise with PR firm regarding media coverage, new press, and industry award submissions/surveys
  • Maintain client/potential client contact database and Master Leads List
  • Track complete proposals and follow-up with clients on outstanding proposals
  • Lead marketing aspect of proposal responses for new Request for Qualifications and Request for Proposals
  • Prepare custom proposal package for potential clients and update design team resumes with related project
  • Report all perspective client communications to Managing Director to assist with preparing proposals, budgets, and vision
  • Oversee project descriptions, staff bios, and introductory firm materials for use in proposals
  • Communicate with team members to gather information from initial client or initial potential client meetings or conversations in order to prepare proposals and presentations
  • Team communication and contribution to fine tune custom presentation items
  • Select portfolio items for proposals as it relates to the client needs and/or brand needs of the RFP to best showcase the company’s capabilities

Proposals Related Tasks

  • Track complete proposals and follow-up with clients on outstanding proposals
  • Lead marketing aspect of proposal responses for new Request for Qualifications and Request for Proposals
  • Prepare custom proposal package for potential clients and update design team resumes with related project
  • Report all perspective client communications to Managing Director to assist with preparing proposals, budgets, and vision
  • Oversee project descriptions, staff bios, and introductory firm materials for use in proposals
  • Communicate with team members to gather information from initial client or initial potential client meetings or conversations in order to prepare proposals and presentations
  • Team communication and contribution to fine tune custom presentation items
  • Select portfolio items for proposals as it relates to the client needs and/or brand needs of the RFP to best showcase the company’s capabilities

Please send cover letter, resume, and/or related work samples to jobs@gabellinisheppard.com. Incomplete applications will not be reviewed.

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