Archinect

Interior Design Studio Manager

Koo de Kir Architectural Interiors Koo de Kir Architectural Interiors Employer:
Boston, MA, USLocation:
Thu, Nov 9 '17Posted on:

We are an established boutique design firm in South Boston specializing in high-end residential and select commercial interior design projects. We are seeking an organized, positive and energetic multi-tasker to fill our Studio Manager position.  

In this position, you will be working on all projects closely in an administrative and managerial role reporting to the Principal and working closely with our Project Managers.  

Responsibilities include a full range of bookkeeping activities including financial reporting, budgeting & planning, accounts receivable, accounts payable, cash management and all human resources tasks including employee benefits.   

The ideal candidate has excellent written and verbal communication skills.  You must be able to manage and track multiple tasks and responsibilities at one time.  Someone who is extremely detail oriented while still being able to comprehend the end goal efficiently is key.   

The job entails order and proposal creation, daily bookkeeping (including assisting bookkeeper with reconciling and maintaining bank accounts), inventory management, coordinating shipments and deliveries, paying vendors in a timely manner and all day-to-day studio operations.  

The Studio Manager is responsible for handling shipping and deliveries to and from the studio, expediting, as well as maintaining files and the office environment. 

Requirements: 

Bachelor’s Degree or higher in Business and/or communications-related discipline.  Design experience not required as this is an administrative position. 

Minimum of 5-7 years full-time experience.

Prior experience in design / architecture / construction / marketing / communications firm a plus.

Software proficiency: MS Office Suite, Dropbox, MAC and PC operating system experience required.  Accounting software experience required.  

Knowledge of: Adobe Suite, AutoCad, SketchUp, Revit, Basecamp or Design Manager a plus 

Responsibilities:  

  • General reception duties: welcoming guests, answering main office phone, managing phone system, shipping& receiving for a small staff of 5-7 people. 
  • Ensure the studio is presentable and client-ready at all times, maintain pantry and supplies.
  • Communicate with IT consultants to maintain functionality of computers and printers.
  • Maintain critical contact lists, files and records
  • Act as Principal’s right hand: assist with scheduling, errands and miscellaneous tasks including employee onboarding and benefits administration for staff
  • Assist project managers in coordinating project installations.
  • Be the “go-to” person for the team and assist with issue resolution.  
  • Prepare project invoices (billing to clients) and work on deadlines for Revenue cycle.
  • Prepare pay requisition forms.
  • Maintain office calendar and arrange travel for principals and personnel.
  • Negotiate vendor agreements and operating expenses.
  • Manage interns and/or administrative assistants

This is a full-time salaried position with benefits including paid vacation time, 401K.  

Salary commensurate with experience.  

 

Qualified applicants should submit a resume and cover letter in PDF format only (file size not to exceed 5 MB) to info@koodekir.com with the subject "Office Manager Applicant" we're sorry but we can not accept phone calls about this position.  We will respond to all qualified applicants promptly. 


Back to Job List...

  • ×Search in: