Architectural Administrative Assistant

Mayta Sebastian Studios Mayta Sebastian Studios Employer:
Brooklyn, NY, USLocation:
Fri, Oct 13 '17Posted on:

Mayta + Sebastian Studios is a Brooklyn Based Architecture firm specializing in Building Envelopes and Forensics as well as new design. We are actively recruiting for a part time (20/30 hours) administrative assistant to assist in day to day office tasks, as well as support senior staff in construction reporting, DOB filing, client presentations, and marketing materials.

Primary responsibilities include the following:

· Prepare DOB Filing Forms, Printing, and coordination of submissions to various city agencies

· Type and format Site Visit Reports, letters, memos, transmittals, minutes, presentation materials, and other documents using advanced features of Word and PowerPoint.

· Follow through accurately on assigned administrative tasks such as scheduling activities, coordination requests for meetings.

· Assist in the completion of reports.

· Coordinate in-house or off-site meetings and events, including meeting materials, equipment set-up, and ordering and set-up of food and beverages.

· Arrange for off-site meetings.

· Make travel arrangements.

· Gather and coordinate information and assist with research.

· Provide back-up reception desk coverage when needed.

· Order office supplies.

 Bachelor’s degree in Architecture or Engineering with a minimum of 2/3 years of experience preferred, but current student’s seeking their Master’s degree will also be considered. Experience supporting executive leadership strongly preferred. Excellent verbal and written communication skills.  Strong attention to detail and focus on accuracy with work is a must. Ability to work in highly collaborative and deadline driven environment.  Advanced skills in Microsoft Word, Excel and PowerPoint necessary. Experience with Photoshop, InDesign or other graphics software, and Quickbooks or other accounting software a plus. Filing Representative with NYC DOB a plus. 

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