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Part-Time Receptionist

REX REX Employer:
Brooklyn, NY, USLocation:
Fri, Oct 6 '17Posted on:

PART TIME RECEPTIONISTPart time receptionist needed for shared office between REX, an architecture and design firm and Front, an engineering firm. Shared between both offices, the receptionist will assist in managing our space and joint resources. More details about both firms can be found below.

There are two shifts for this position, making it ideal for someone looking for part-time work.

Morning Shift: 8:30am-1:30pm

Afternoon Shift: 1:30pm-6:30pm

Primary responsibilities include:

  • Opening the office (AM shift)
  • Answer phone calls
  • Oversee conference room scheduling.
  • Manage studio calendars
  • Sort and distribute incoming packages, catalogs/books and maintain shipping supplies
  • Send mail and assist in preparing and shipping outgoing packages
  • Greet visitors, offer refreshments, and hang coats.
  • Prepare conference rooms for meetings and clear after meetings
  • Update databases and organize/maintain files and storage items
  • Run errands as necessary
  • Maintain presentable studio space such as ensuring coffee is made throughout the day, setting out snacks, keeping the kitchen tidy, and clearing conference rooms after meetings
  • Order lunch as needed
  • Liaise with vendors on behalf of the studio, as needed (FreshDirect, printer service?)
  • Coordinate with building management for things like inspections, fire drills, etc
  • Assist with special events (e.g. holiday party, open house events)

Qualifications:

  • High school diploma or equivalent
  • Proficiency in Microsoft Excel, Word, Gmail, Google Calendar, and internet.
  • Understanding of administrative and clerical procedures
  • Previous work experience in a professional or design office preferred

REX is an internationally-acclaimed architecture and design firm based in New York City, whose name signifies a re-appraisal (RE) of architecture (X). Operating across many scales, REX consistently challenges and advances building typologies, and promotes the agency of architecture.

Front is a design consulting group comprised of nearly fifty people with backgrounds in architecture structural, mechanical, and environmental engineering. We have a global network of offices in New York, San Francisco, Seattle, London, and Hong Kong.

 

Applicants must submit a cover letter, CV, and references to office@rex-ny.com. Subject line of email must read First Name Last Name_ RECEPTIONIST. 

No phone calls, office visits, or contacting other email addresses please.


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