Eric J. Smith Architect Eric J. Smith Architect Employer:
New York, NY, USLocation:
Thu, Oct 5 '17Posted on:

High-end, 20 person architectural firm in Union Square seeks organized and self-motivated Controller with an Architectural Services or Time Billing/Management background. The applicant must be professional with strong interpersonal skills and a positive attitude in order to create a harmonious working environment, skilled in recognizing, analyzing, and solving problems, detail oriented, organized, and have solid planning abilities with the ability to manage multiple priorities.

The applicant must be proficient in Excel, Word and Outlook and have knowledge of Deltek accounting  software, and have excellent communication skills.

Responsibilities Include:

Finance & Accounting

  • Establish and maintain all financial controls, procedures, and records
  • Manage all day-to-day accounting activities, including accounts receivable and accounts payable
  • Budget and forecast revenues and expenses
  • Analyze financial information in order to appraise operating results in terms of profitability and performance against budget.
  • Provide Principal with timely reviews of company’s financial status
  • Work effectively with external accountants on firm audits and tax matters, and with vendors and consultants
  • Maintain relationships with the firm’s insurance brokers, bankers, attorneys and 401(k) advisor and administrator to coordinate their effective support of the firm
  • Oversee the firm’s professional liability and general insurance, as well as group health insurance benefits
  • Responsible for payroll administration through outside service
  • Monitor cash flow and ensure timely billing, collections and cost control
  • Responsible for all banking including cash receipts and disbursements
  • Preparation and review of client invoices
  • 5-10 years of accounting experience
  • Bachelor’s Degree in Accounting/CPA preferred

Office Management

  • Strong interpersonal skills, both in support of team building responsibilities and in support of the needs of the overall organization
  • Oversee office assets and purchasing of equipment
  • Responsible for integrity and functioning of computer network system and liaison with computer consultants.
  • Manage IT needs of the firm, including computer hardware, software, telecommunications, etc.

Project Management Planner

  • Preparation and analysis of budgets and projections with project leaders
  • Responsible for reporting job progress
  • Responsible for staffing of projects
  • Projection of project manpower and costing vs. revenues
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