Project Manager

Van Alen Institute Van Alen Institute Employer:
New York, NY, USLocation:
Tue, Oct 3 '17Posted on:


At Van Alen Institute, we believe design can transform cities, landscapes, and regions to improve people’s lives. We collaborate with communities, scholars, policymakers, and professionals on local and global initiatives that rigorously investigate the most pressing social, cultural, and ecological challenges of tomorrow. Building on more than a century of experience, we develop cross-disciplinary research, provocative public programs, and inventive design competitions. Learn more at

Van Alen Institute is seeking an highly organized and experienced Project Manager to execute upcoming projects for the Institute.


Specific duties include but are not limited to:

  • Oversee development of projects from initiation to completion, including creation and development of project schedule, budget, event execution, timelines, scopes, RFQs, project newsletter, reports, key finding documents, juror sessions, and contracts
  • Oversee and guide partner institution research and multidisciplinary teams in their work through regular meetings and interim reviews and oversee stakeholders to complete and implement projects
  • Support, inform, develop and manage project networks including advisory boards, jurors, design teams, municipal partners, foundations, the public, non-profits, and business community
  • Oversee community engagement workshops
  • Develop and conduct presentations for project-related events
  • Oversee project related events; coordinate with venues, vendors, event assistants, A/V, and volunteers
  • Work with and manage internal and external communications teams to coordinate project’s communications and outreach including websites, publicity for public programs and events, presentations, flyers, press releases and brochures, overall program marketing and project publicity
  • Oversee project documentation, goal setting, evaluation and reporting
  • Manage project budget, track expenses and report on project’s financials as needed


  • Five to seven years project management experience with proven track record of successfully launching, managing, and implementing projects
  • Experience managing projects with tight timelines and adhering to project budgets
  • Experience working with local government and municipalities
  • Strong experience overseeing teams of creative professionals, dealing with personalities, and coaxing the best work from talented individuals
  • Resourceful, works well under pressure, and able to multitask
  • Exceptional written and verbal communication skills
  • Self-directed, with a professional attitude toward all levels of assigned tasks
  • Capable of troubleshooting any issues in a confident and discrete manner
  • Strong budget management skills
  • Ability to travel
  • Experience with InDesign, Microsoft Office, Microsoft Project and other graphic design software is an asset
  • Interest and/or background in urban studies, architecture, urban design, politics, engineering, sea level rise or a related field


To apply, please email a cover letter and resume to by November 13, 2017. Compensation is $60-65,000. Benefits included. Due to the volume of applications, only qualified applicants will be contacted. Van Alen Institute is an equal opportunity employer.

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