Archinect

Office Manager

Atelier New York Architecture Atelier New York Architecture Employer:
New York, NY, USLocation:
Thu, Aug 31 '17Posted on:

Who we are:

We are a 30-person architectural design firm with a pet-friendly, hip workshop vibe

What we need:

An enthusiastic office manager to  organize and coordinate operations  and implement office policies

Job Responsibilities:

The successful candidate must be professional, articulate and comfortable working in a busy architecture firm and serve as the point person for the office, including: general reception activities, office maintenance issues, mailing/shipping, office supplies, general errands and shopping for office needs.

Specific Responsibilities:

  • Greet guests and staff in a courteous, professional manner.
  • Oversee the use of office equipment such as computers, copiers & phones. Monitor inventory and reorder printer inks and supplies, order service when required.
  • Schedule office staff and professional development meetings 
  • Organize and maintain the seating assignments
  • Manage conference room schedule, resolve meeting scheduling conflicts with staff
  • Interface with our outsourced HR to update and maintain office HR Employee Handbook,  policies and benefits
  • Organize, maintain and promote our work culture
  • Coordinate with our outsourced IT on all office computer equipment,  updates and service requests
  • Assist in candidate interview process and manage the on-boarding of new hires 
  • Address employees queries regarding office management issues, help resolve issues
  • Manage personnel issue resolution and disciplinary actions as required
  • Assist with planning of in-house or off-site activities, like parties, celebrations and conferences 
  • Provide executive support by arrange executive travel,meetings, appointments and expense reports, as requested

Perform Staffing and Administrative Tasks, including:

  • Vacation/Personal/Summer Hour/Time Management
  • Management of timely timecard entry, cellphone usage, and Metrocard distribution
  • Office general paperwork Assistance
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
  • Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)

Physical Demands:

While performing the job duties, the Office Manager is regularly required to speak clearly and hear conversations. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 25 pounds. Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions of this job.

Expected Hours of Work:

This is a full-time position. Typical work hours will be 9:30 a.m. to 6:00 p.m. Monday through Friday, including one hour lunch break.

Proficiencies

  • MS Office and Google suite
  • Excellent time management skills
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • Interest in architecture/design a plus 

Required Educational Experience

Bachelor’s degree is preferred.

Benefits

Benefit package will be discussed at the interview.

Legal authorization to work in the U.S is required. We will not sponsor individuals for employment visas , now or in the future , for this job opening.

 

jobs@atelierny.com


Back to Job List...

  • ×Search in: