Marketing & Communications Assistant

Van Alen Institute Van Alen Institute Employer:
New York, NY, USLocation:
Mon, Aug 21 '17Posted on:


At Van Alen Institute, we believe design can transform cities, landscapes, and regions to improve people’s lives. We collaborate with communities, scholars, policymakers, and professionals on local and global initiatives that rigorously investigate the most pressing social, cultural, and ecological challenges of tomorrow. Building on more than a century of experience, we develop cross-disciplinary research, provocative public programs, and inventive design competitions.

Support the marketing, communications, social media, web and other efforts across all departments as part of a multi-disciplinary team. Coordinate with Competitions, Research, and Public Programs staff for PR, outreach, promotion, and materials for concurrent projects.  This position will serve as an integral executor of our communications strategy in support of the Institute's developing communications team.


  • Strong interest and/or background in urban studies, architecture, urban planning, politics, journalism, or a related field

  • Exceptional written, verbal, and visual communication skills

  • Strong copywriting and copyediting skills

  • Strong familiarity with social media platforms

  • Digitally savvy and proficient in HTML/CSS, Adobe Photoshop and InDesign, Microsoft Office Suite,  Google Analytics, and iContact

  • Experience with database maintenance and management; familiarity with Salesforce or comparable database required

  • Competent in executing delegated tasks, communicating progress, and proactively undertaking work

  • Ability to work collaboratively across all departments of a multi-disciplinary team

  • Flexible in multi-tasking, managing several projects at a time, and functioning under the deadline pressure

  • Self-motivated and professional attitude toward all levels of assigned tasks

  • 3 years experience required in a public relations, communications, or commercial/non-profit art-related field.


  • Contributes to the implementation of of Van Alen’s communications strategies.

  • Schedule, prepare, and distribute print and digital communications such as event invitations, monthly newsletters, mass mailings, membership appeals, and press releases.

  • Manage content for the Institute’s website and social media platforms, including posting of original content, event videos, and web albums on Facebook, Twitter, Vimeo, Instagram, etc.

  • Develop and maintain press lists

  • Establish relationships with media contacts; negotiate partnerships and cross-promotions with media outlets and peer organizations; manage and build contact lists

  • Maintain archive of media coverage and manage press clippings, to be shared internally and with key stakeholders

  • Coordinate production of graphic materials and multimedia projects, including websites and event documentation

  • Conduct outreach to individuals and organizations to build the Institute’s audience

  • Oversee and coordinate documentation of public programs for social media and press outreach


Interested applicants should email a cover letter and resume as a pdf to with Marketing and Communications Assistant in the subject line. Due to the volume of receipts, only qualified applicants will be contacted.  Salary will be commensurate with experience. Van Alen Institute is an equal opportunity employer.

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