Archinect
Susan Grogan

Susan Grogan

Brooklyn, NY, US

 

About 

Business and Project Management / Architecture and Interior Design

Highly motivated, dedicated professional with over 12 years of management experience. Excellent communication, organizational and analytical capabilities. A results-oriented, natural leader who works effectively independently or as part of a team, taking on added responsibility whenever necessary.

Employment 

Robert Young Architects, New York, NY, US, Studio Director

PROJECT MANAGEMENT/ARCHITECTURE & INTERIOR DESIGN
o Project management for both NYC and Bridgehampton offices, multiple ongoing projects.
o Prepare RFP/RFQs, negotiate terms of agreements with client, working closely with principal.
o Project planning, staffing, scheduling and performance tracking. Manage all studio
production work flow, set and meet budget guidelines and deliverables timeline for entire scope of project. Continually problem solve with Project Architects, Interior Designer and other staff throughout all phases of project, design through completion.
o Budget and schedule updates to clients throughout process.
o Oversee project closeout process, final billing and negotiate post construction services if needed.
o Developed internal custom job tracking and reporting system.
MARKETING/PUBLIC RELATIONS
o Visual Branding, collaborate with graphic designer to manage and maintain social media accounts. Maintain current branding efforts and continually find new ways to enhance the quality of brand image.
o Field inquiries from media, magazines, websites and blogs. Delegate production to deliver media packages.
Find and create new marketing opportunities across all possible mediums. o Update staff on upcoming industry related events.
o Manage the submissions process for award entries with graphic designer and principal. o Manage and execute all paid advertising efforts to meet deadlines.
o Prepare and manage marketing budget.
o Ongoing general firm business development in collaboration with principal; network and seek out potential partnerships and acquire new business.
OFFICE MANAGEMENT
o Oversee Receptionist/Office Manager, liaison with CPA and outside financial consultant to maintain annual budgets.
o Manage monthly billing process, internal invoices and approval of vendor invoices.
o Manage all firm social activities and parties throughout the year.

Nov 2013 - current
 

Daniel H. Reynolds Design Collaborative, Boston, MA, US, Project Manager

PROJECT MANAGER - DANIEL H. REYNOLDS DESIGN COLLABORATIVE
July 2009 to October 2013 - Boston, MA

o Worked directly with principal of small residential architectural firm on all aspects of Project Management on Architectural and Interior Design projects.
o Managed and maintained project budget and schedule as well as coordination of contractors and sub contractors. Regular site visits with clients and contractors; client liaison throughout process. Created, maintained and presented interiors schedule updates to team and client.
o All soft and hard finish selections, paint color, hardware, lighting, furnishings, fabric, accessories etc. to present to principal and/or directly with clients.
o Implementation scheduling and logistics of all vendors, subcontractors and other necessary crews for interiors renovations and installations, projects of a variety of scales (up to 12k sqft).
o General day to day office management.

MARKETING AND PUBLIC RELATIONS
o Interviewed and secured photographers to shoot newly completed Architectural and Interiors projects, as well as a back log of projects completed prior to joining the firm.
o In coordination with photographer, secured and managed the process of a feature in a prominent national publication, as well as another feature in a magazine in the Northeast.
o Worked with a PR consultant to complete press releases, look for new marketing and press opportunities.

Jul 2009 - Oct 2013
 

Lost Planet Editorial, New York, NY, US and Los Angeles, CA, Business Manager/Executive Producer

EXECUTIVE PRODUCER/BUSINESS MANAGER - LOST PLANET EDITORIAL
December 2000 to March 2002 - New York City/Los Angeles, CA
Bicoastal film editorial and visual effects studio, approximately 30 employees.

o Managed all aspects of bi coastal, off line post production operations, including bidding and negotiation, managing production staff, hiring freelance staffing when needed, financial planning, project management.
o Directing the coordination all outside vendors such as color correction, VFX, sound effects, music and on line
finishing.Meeting mandatory deadlines due to air dates in extremely tight time frame. o Split monthly time between the NYC to Los Angeles offices.
MARKETING AND PUBLIC RELATIONS
o Managed and worked closely with sales representatives to procure new business and develop relationships with potential clients.
o Maintained and developed relationships by conducting business lunches, dinners and planning events such as screenings and other special events.
o Identified and executed opportunities for press and advertising. o Managed preparation of and submitted all award entries.
o Secured entry to high profile industry events for staff and clients.

Dec 2000 - Mar 2002
 

Bug Editorial, New York, NY, US, Business Manager/Executive Producer

EXECUTIVE PRODUCER/BUSINESS MANAGER - BUG EDITORIAL
November 1995 to December 2000 - - New York City, NY
Start up, boutique film editorial and visual effects studio, approximately 10 employees.

o At the onset, managed all aspects day to day operations while overseeing the design and construction of 15k sqft. loft space in SoHo.
o Networked to find and hire all staff.
o Managed the off line post production process; including bidding and negotiation, managing production staff, hiring freelance staff as needed, financial planning.
o Directing the coordination all outside vendors such as color correction, VFX, sound effects, music and online finishing. Meeting mandatory deadlines due to air dates in extremely tight time frame.
MARKETING/PUBLIC RELATIONS
o Managed and worked closely with sales representatives to procure new business.
o Maintained and developed relationships by conducting business lunches, dinners and planning events such as screenings and other special events.
o Identified and executed opportunities for press and advertising. o Managed preparation of and submission for all award entries.
o Secured entry to all high profile industry events.

Nov 1995 - Dec 2000
 

Areas of Specialization