Office Manager

Cicognani Kalla Architect, PLLC Cicognani Kalla Architect, PLLC Employer:
New York, NY, USLocation:
Mon, May 12 '14Posted on:

Cicognani Kalla Architect, PLLC is a small architectural firm that was founded in 1985 and specializes in highly-detailed single-family residential projects, museum and gallery work, office headquarters and restaurant projects. CKA won a competition for the Heinz Architectural Center that was completed in Pittsburgh, PA in 1993.  Projects have been extensively published in magazines, books and newspapers.

We are currently seeking a creative, responsible and highly self-motivated office manager for full-time employment.

Primary responsibilities include:

  • Field and screen all incoming calls
  • Assist firm’s partner and architects with project organization and coordination
  • Communicate and correspond with clients, contractors, consultants, and vendors
  • Manage product literature and sample library; research products/materials
  • Assist with specifying and ordering samples
  • Prepare and process invoices, purchase orders, and contractor requisitions
  • Ensure databases and organizational/archival systems are maintained; identify and implement improvements
  • Monitor and maintain office equipment and supplies
  • Manage technical support teams and liaise with staff members and IT consultants; manage computer equipment/network maintenance and troubleshooting
  • Manage office portfolio and website updates
  • General clerical duties including photocopying, typing, faxing and mailing
  • General problem solving


  • Excellent written and verbal communication skills
  • Excellent computer skills - Proficiency in Microsoft Word, Excel and Outlook, Adobe Photoshop, and internet research; experience with graphics/drafting applications as well as AIA Contract Documents strongly preferred
  • Strong problem solving skills and multi-tasking abilities
  • Ability to work with finesse under high pressure
  • Proactive nature and attention to detail
  • Interest in Architecture/Design and/or professional experience in the design field
  • At least three years previous administrative experience required
  • Bachelor’s Degree required

The firm offers a competitive salary and benefits package.


Qualified candidates should send a cover letter, resume and references to Stephanie Robles, No phone calls.

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