Michael W. Folonis, Architects is seeking an Administrative Assistant. We need to fill this position immediately. If you have office administration assistant experience, are motivated, organized, and possess a positive attitude then we’d like to talk to you about joining our team. It is important to note that, while we are an architecture firm, this is not a design position, however you will work closely with the studio staff and principal. Applicants who have previous experience within design firms will be given higher consideration.
Responsibilities include but are not limited to:
Accounts Payable and Receivable
Accounts Monthly Invoice Preparation/Billing
Assist in preparation of Proposals
Maintain Office Equipment & Research and negotiate new purchases & service plans
Assist with Principals’ Calendar needs as necessary
Assist with administrative side of client presentations, marketing and reports using Power Point
Bachelor’s Degree in architecture, architectural history, business or other areas of design
Exceptional organizational & multitasking skills.
Background in office administration (at another architectural firm a plus)
At least 1-2 years of office administration assistant experience
Dependable, proactive and self motivated work ethic
Highly effective communications skills (oral, written and interpersonal)
An ability to work collaboratively, as well as with autonomy
Working knowledge of Microsoft Office and PowerPoint. Not necessary, but helpful to have knowledge of Adobe Creative Suites, InDesign and Photoshop
Understanding the profession of architecture, or previous work within the industry is a plus.
Maintain calendar: ascertain which events require Designers presence