Administrative Assistant

Michael W Folonis, Architects Michael W Folonis, Architects Employer:
Santa Monica, CA, USLocation:
Thu, Feb 20 '14Posted on:

Administrative Assistant Job Description:

Michael W. Folonis, Architects is seeking an Administrative Assistant. We need to fill this position immediately. If you have office administration assistant experience, are motivated, organized, and possess a positive attitude then we’d like to talk to you about joining our team. It is important to note that, while we are an architecture firm, this is not a design position, however you will work closely with the studio staff and principal.  Applicants who have previous experience within design firms will be given higher consideration.

      Responsibilities include but are not limited to:

  • Accounts Payable and Receivable
  • Accounts Monthly Invoice Preparation/Billing
  • Assist in preparation of Proposals
  • Maintain Office Equipment & Research and negotiate new purchases & service plans
  • Assist with Principals’ Calendar needs as necessary
  • Assist with administrative side of client presentations, marketing  and reports using Power Point


  • Bachelor’s Degree in architecture, architectural history, business or other areas of design
  • Exceptional organizational & multitasking skills. 
  • Background in office administration (at another architectural firm a plus)
  • At least 1-2 years of office administration assistant experience
  • Dependable, proactive and self motivated work ethic
  • Highly effective communications skills (oral, written and interpersonal)
  • An ability to work collaboratively, as well as with autonomy
  • Working knowledge of Microsoft Office and PowerPoint. Not necessary, but helpful to have knowledge of Adobe Creative Suites, InDesign and Photoshop
  • Understanding the profession of architecture, or previous work within the industry is a plus.
  • Maintain calendar: ascertain which events require Designers presence
  • Arrange meetings
  • Routinely re-order department supplies
  • Handle administrative detail for all projects
  • Update office website with minor adjustments

To be considered please email your resume and salary requirement for consideration to  

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