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Architectural Office Manager/Filing Representative

Harden Van Arnam Architects PLLC Harden Van Arnam Architects PLLC Employer:
Brooklyn, NY, USLocation:
Thu, Jul 13 '17Posted on:

Small Brooklyn Architectural office is seeking an experienced office manager/administrative assistant who will also be responsible for the firm’s building department filings and approvals.  

The position entails general daily administrative duties, working closely with the firm's principals and interaction as needed with the NYC Department of Buildings, Fire Department and Parks Department. .   

Responsibilities: 

  • Administrative duties: Handling phones/mail, managing general correspondence and routine client requests, office supply inventory upkeep.
  • Coordination with payroll services for weekly payroll
  • Preparation of monthly invoices, which involves basic QuickBooks skills & maintaining time/cost spreadsheets, and expense and income projections. -Working with the principals to prepare applications for the NYC Department of Buildings, and related agencies in order to file building plans.  This includes meetings with plan examiners to obtain approval and follow up paperwork.

Qualifications:

  • Professional, extremely trustworthy, personable & self-motivated
  • Knowledge of and experience with NYC Building Department application and approval process (Having a Filing Representative License is a plus)
  • Knowledgeable in Quickbooks - Advanced experience in Microsoft Office specifically spreadsheets in Excel - Highly organized and detail oriented - Strong verbal and written communications skills. - An ability to manage multiple priorities and diverse responsibilities - Bachelor's Degree or equivalent work experience This is a full time position offering a 401(k) and a medical insurance plan - Compensation commensurate with previous work experience. To apply, please send a letter of interest and resume. The position is available to start at mid to end of July.

Principals only. Recruiters, please don't contact this job poster.

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