Columbia University Columbia University Employer:
New York, NY, USLocation:
Thu, Mar 9 '17Posted on:

Reporting to the Assistant Dean, the Manager is responsible for the timely preparation, receipt, and submission of all documents required for the appointment of the School's adjunct faculty. The incumbent also is responsible for the execution of other workflow processes, including administrative aspects of Ph.D. programs, student awards, and participates in other activities of the Dean’s Office.

Responsible for the preparation, issuance and verification of salaries of all part-time faculty appointment letters for the Dean's signature: includes working with Program Directors and the Assistant Dean to assemble confidential salary information, prepares letters, transmits letters and employment paperwork to faculty, and ensures that all employment documentation is completed in accordance with Federal, State, and University policies.  Submits all documentation to the Finance Office in adherence with established appointment and payroll deadlines for submission to the Provost Office.  Compiles, prepares, and submits documentation to the International Students and Scholars Office for international faculty requiring visas.  Keeps informed of relevant Homeland Security regulations as they pertain to international faculty. Is responsible for other faculty-related processes such as documentation of earned sick leave, documents and monitors faculty course expenditures, conference and other allowances as approved by the Dean to ensure expenses are in accordance with School and University policies.  Will initiate or participate in the creation of new workflow processes for faculty appointments as the need arises.  Has oversight responsibility for $1.2 million budget and assists with the monitoring of the School’s appointed faculty budget.

Responsible for various operational areas of the School's Ph.D. programs: ensures that students are registered for the correct status, and submits requests for tuition, fees, and stipend payments for Ph.D. candidates in accordance with GSAPP and GSAS policies. Monitors travel and other stipends as approved by the Dean. Maintains records of academic progress of Ph.D. candidates (examination dates, time to degree, language examinations, etc.).  Works with the Assistant Dean with the selection and appointment of Teaching Assistants and other student officers at the Master's level.

Responsible for monitoring, reconciling, analyzing, and reporting on the Dean’s Office payroll and human resources activity.  Collects data and reporting from a wide array of University and departmental systems, identifies discrepancies and variances, and carries out associated research and follow up.  Integrates and reconciles data from multiple databases and produces associated reporting.  Communicates with senior GSAPP staff and other University departments to rectify issues.  Maintains a wide array of analyses and reconciliations and updates databases in order to maintain accurate records and forecasts of building payroll, service contract expenses, and other financial activity.  Assists with preparation of external reports to governmental agencies and regulatory entities. Carries out special projects and analyses as directed by the Assistant Dean.

Has secondary responsibility for managing the Dean's calendar, travel arrangements, travel and other expense reimbursements, and similar duties. Assists as needed with confidential processes such as preparation for tenure nominations and faculty searches.

Manages student awards process for non-financial aid competitive awards funded by external sources. Composes announcements to students regarding externally funded awards, coordinates student submissions, schedules faculty committee meetings, and communicates award decisions.

Works with School personnel on preparation and on-site logistics for School-wide events such as Commencement, including the administration of GSAPP prizes announced at Commencement.  

Performs other duties as assigned.

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