Allen Aguilar

Allen Aguilar

New York, NY, US



Energetic, creative, self-motivated, highly-organized professional with over four years of administrative experience across diverse fields seeking a challenging administrative or marketing position in the architecture, engineering, construction or design industries. 


Gensler, Chicago, IL, US , Studio Coordinator & Talent Development Coordinator

A multi-focused role encompassing many sub-roles across the studio, office and region:

*Marketing Assistant - Design, produce, and edit presentations and collateral to support RFQs and RFPs. Maintain internal database of proposal and project archives and all related images along with updating Client Relationship Management database and creating and coordinating mailers, holiday cards and gifts. Create and update resumes along with photographing and maintaining database of staff headshots.

*Talent Development/HR Coordinator - Regional Leader responsible for curating Continuing Education curriculum and tracking learning credits and licensing/accreditation for staff of 198. Also responsible for executing quarterly regional orientation program, scheduling and conducting candidate interviews, and on-boarding and training new employees.

*Project Coordinator - Main contact for all cursory project inquiries and responsible for coordinating and attending project meetings, composing and issuing meeting notes, organizing and filing all project-related materials, and supporting the design and strategy team throughout the Programming/Strategy, Schematic Design, Design Development, and Construction Administration phases.

*Executive Administrative Assistant - Support five Principals and a Studio Leader with calendar management; expense reporting; composing business correspondence; proofreading contracts; travel coordination as well as provide administrative assistance to a 30-person studio.

Jul 2010 - Jan 2012

Macey & Aleman, P.C., Chicago, IL, Senior Legal Administrative Assistant

Supported thirty Associate Attorneys and four Managing Partners at nation’s largest consumer bankruptcy firm.

*Received numerous firm distinctions for commitment to customer service and upwardly progressed through levels of higher responsibility within seven months.

*Streamlined pre case-filing process to improve workflow productivity and raised average cases filed weekly from 63 to 152 within four months.

*Revamped arsenal of 14 frequently-used merge letters to improve language and strengthen the firm’s professional image.

*Participated in a three-month small group trial of Senior Administrative Assistants testing CRM software to improve lead generation and client retention metrics for the firm using Salesforce CRM and ACT!

Nov 2007 - May 2009


New York University (NYU), New York, NY, Bachelors, Creative Writing

Candidate for Bachelor of Liberal Arts in Humanities with a Concentration in Creative Writing. Expected graduation date of May 2014. Part-time attendance.

May 2012 - current

Harvard University Extension School, Cambridge, MA, US and online, Bachelors, English

Distance education in pursuit of a Bachelor of Liberal Arts with a focus on English and Creative Writing

Aug 2009 - May 2011

Areas of Specialization 


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